Sponsors

This document covers activities and resources for the SciPy Conference chair.

Sponsorship Chair Duties

Prior to Conference:

  • Choose sponsor levels, costs for each level and benefits of each level (start with the prior year)

  • Develop Sponsor Prospectus, post on website

  • Develop list of potential sponsors and contacts

  • Begin reaching out to contacts and keep on them

  • Work with Enthought to invoice those that sign up

  • Get website lead to post sponsor logos

  • Get sponsor attendee names, etc and make sure they are properly registered

  • If Job Fair is being held, ensure there is a webpage for Job Fair info and to post

Leading up to Conference:

  • Ensure handouts for conference bag are shipped from sponsors to Enthought

  • Contact all attending sponsors about Sponsored Student Breakfast

  • Get job postings from appropriate sponsors and post to Job Fair web page

  • If doing a book signing at conference, work with O’Reilly to get books shipped to Enthought and ensure table/s available at Wed night reception

  • Work with designer to get T-Shirt designed and printed with all sponsor logos

  • Make sure Lanyard Sponsor’s logo is designed into lanyard and make sure it is ordered

  • Work with designer to get main Conference Banner designed and printed with all sponsor logos

  • In general, make sure all sponsor benefits are getting executed

At Conference:

  • Try to greet attending sponsors at reg desk to thank and welcome them

  • Attend Sponsored Student Breakfast, announce sponsors, welcome and thank them

  • Attend Wed-night reception and introduce the book signing author/s

Sponsorship Materials from 2013

In Google drive directory shared with SciPy Organizers: https://drive.google.com/a/enthought.com/folderview?id=0B_06x9rI0nova0NTMV9BWm1WcWM&usp=sharing

Materials include:

  • LANL sponsorship request letter (required by their busget process)

  • SciPy 2013 Sponsorship Prospects.xls (spreadsheet of prospective sponsors and contact info)

  • SciPy2013 Sponsor Prospectus.docx

  • SciPy2013 Sponsor Prospectus.pdf

  • Sponsor Project Plan (Google spreadsheet with list of signed up sponsors, their benefits and status/next steps

  • Sponsor Thanks for Opening Remarks (Google Doc with suggested comments for opening remarks by co-chairs)

  • Sponsorship Level.docx (Word Doc with sponsor benefits and costs used early in year before creating Prospectus)